Workspace Sharing and Permissions

• Link Sharing
• Permissions
  • Add a Password
  • Change or Remove a Password
  • Individual Permissions

As an admin of a Workspace, you are able to use the Sharing and Permissions window to do various things like copying and emailing a link to the Workspace, setting the default permission level, adding other users to the Workspace, setting their permission levels, and even adding a Workspace password.

Figure 1. Where to find the Sharing and Permissions Window.

You can access the Sharing and Permissions window for a Workspace from two different spots:

• In the Dashboard, via the three dot menu on the Workspace tile
• In the Workspace, via the Share button on the top right corner of the Workspace

Link Sharing

Figure 2. Opened Sharing and Permissions Window.

In this section, you can use the Copy Link and Email Link buttons to share out the Workspace with anyone else of your choosing. The following section Anyone with this link dictates the level of participation those users will have upon entrance of the Workspace if they haven't already been added to the Permissions list in the following section. 

• Edit - users be able to add, edit, and remove content
• Read - users will only be able to review the content and click on links; they will not have a Toolbar
• No - users will not be able to see into the Workspace (use this to lock down a Workspace after a session for example)

Permissions

Add a Password

Figure 3. Add a Password

1. Click on the open padlock icon in the Permissions section
   
   
2. Click on the Add Password button
   
   
3. Type a new password for the Workspace (minimum of 8 characters)

Change or Remove a Password

Figure 4. Change or Remove a Password

1. Click on the closed padlock icon in the Permissions section
   
   
2. Click on either the Change or Remove buttons
   
   
3. Fill in the required fields — you will need the current password to perform either of these actions
   
   
4. Click on the Change Password/Remove Password button to confirm the changes

Individual Permissions

You can add specific Hoylu users to a Workspace and grant them varying levels of access. They have to have a Hoylu account before you can add them. The default permissions will need to be the lowest possible level of access 

✏️  Note: You do not need to do this if you want all participants to have the same level of access as the Workspace default.

Figure 5. Add users to a Workspace with varying levels of access.

• Admin - users will be able to delete, rename, and label the Workspace, along with manipulate the permission settings and any admin-level controls
• Edit - users be able to add, edit, and remove content
• Read - users will only be able to review the content and click on links; they will not have a Toolbar
• No - users will not be able to see into the Workspace (use this to lock down a Workspace after a session for example)

1. Open the Sharing and Permissions window either from the Dashboard or within the Workspace
   
   
2. Click on the Add Users button
   
   
3. Type or paste the emails of the users you would like to add (add a comma if you would like to add multiple)
   
   
4. Select the level of access with which you would like to add them
   
   
5. Click the Add with _ access button

If you have users who joined the Workspace before you added them to the Permissions list, you have a shortcut to do so through the User Marbles on the top right corner of the Workspace. 

Figure 6. Add Workspace participants to the Permissions List.

1. Click on the multicolored user marbles on the top right corner of the Workspace
   
   
2. Click on the person and plus button icon to the right side of the emails of those you would like to add to the Permission list
   
   
3. In the Sharing and Permissions window, designate what level of access you would like these users to have
   
   
4. Click on the Add with _ access button